Posts Tagged ‘Gmail’

Email Safety and Security

Thursday, September 1st, 2011

Many people don’t think twice about what they send in an email.  Some of the issues can be chalked up to blind ignorance and others to just not caring.  But email safety and security should be taken seriously.

Last year a hacker was prosecuted for breaking into Sarah Palin’s email box.  Recently officials from the U.S. Government had their email accounts hacked.  Additionally there have been numerous accounts of women who had their email accounts hacked.  The perpetrator was looking for nude and erotic photos the woman may have sent to their spouses and boyfriends.   In a similar case earlier this year over three thousand woman’s email accounts were broken into for the same purposes.

There are many methods hackers or others with ill-intent use to break into email accounts.  If the person is know, they can watch over the shoulder as the email password is being typed in.  Keystroke loggers can be used.  Brute force and dictionary attacks can be attempted.  There are many methods which can be used to access a person’s email account.

So what can be done to make email safer?  The first rule of thumb should be to not send any pictures in compromising situations.  Imagine applying for a teaching position and a nude photo gets sent to the board of education.  This also holds true of making any statements which could come back and bite you.  The second precaution is to not use the same password for email as ones which are used for website accounts.  The password should also be fairly long and complex and changed regularly.

Email is here to stay, at least in the foreseeable future.  Hackers and others who look to financial gain or retaliation for something they perceive as done to them, are not going away.  Therefore is up to us to try and keep our information safe.  I say try because if there’s a will, there’s a way.

This article was written by The Boss of HITman Services, a computer and IT company, based in Clifton Park and serving the Albany, Troy, Schenectady and Saratoga Counties of New York.

Enhanced by Zemanta

Are You Using or Mis-Using Email?

Tuesday, January 4th, 2011

Like it or not, email is a part of our lives, business and personal.  To the consternation of many, it is here to stay, at least until our mental telepathy gets better.

Email when used properly and in the right context is a very good tool for electronically connecting with others.  The issue is many people do not use it properly and some see it as a hammer and every type of communication as a nail.

There are many times when a simple phone call is a much better form to build rapport or discuss an item.  The nuance is lost in an email.  The phone also can get an issue resolved much quicker, as opposed to emails back and forth over a longer time span.

The subject line of an email is very important.  It provides the reader with the gist of the content.  Try to send one email instead of many.  Most of us are handling a high volume of email and sending multiple emails to a person when it all could be put into one, makes it easier for the reader.

Disable your email system from automatically sending emails as soon as you press the send button.  One, it can cause multiple emails to be sent when one would suffice, because it was still in your outbox.  Two, this give you time to think about what you wrote.  Just as  words cannot be pulled back in once said, email’s live forever.

Unless you yell and shout to everyone you communicate with, don’t use all upper case letters.  While many would think everyone knows this, they don’t.  Use proper grammar and punctuation.  How do you want people to perceive you?  If your email is forwarded to someone else, would you be proud of it?

The inbox and deleted items is not meant as a storage system.  In almost all email applications whether software or Web based, can be setup with file folders for organizing.  If an item can be deleted, then delete it and periodically empty your deleted items.  If an email can’t be deleted, file it.

For some, all email must be saved.  For those people who fall into this category, automated email archiving is the proper solution.  Not only will it archive every incoming email, but also every email which gets sent from the domain.

Email is a good tool, but the world is not a nail.

This article was written by The Boss of HITman Services, a computer and IT company serving the Albany, Troy, Schenectady and Saratoga Counties of New York.

Enhanced by Zemanta